Are you job hunting in Malaysia? If yes, you might wonder how to email your resume to potential employers. Sending your resume by email is a common way to apply for jobs nowadays, but it can be tricky if you don’t know the best practices. In this article, we’ll share 5 tips to email your resume effectively in Malaysia and increase your chances of landing your dream job.
1. Use a Professional Email Address
Your email address is the first thing recruiters see when they get your email. So, use a professional email address that sounds credible. Avoid childish, weird, or inappropriate addresses like “saya_comel323@gmail.com” or “luckystar007@yahoo.com.” These can make you seem immature or unprofessional. Instead, use your full name or a combination of your name and initials, like “izzati.ahmad@gmail.com” or “iahmad@outlook.com.”
2. Write a Clear and Eye-catching Subject Line
The subject line is the second thing recruiters notice, so make it clear and attention-grabbing. Use this format: [Application] + [Job Position] at [COMPANY NAME] + [Your Name]. For example: “[Application] Marketing Manager at ABC Company — Frank Davies.” Follow specific guidelines if the job posting mentions them.
3. Begin with a Polite Greeting and Recipient’s Name
Show respect by starting with a polite greeting like “Selamat sejahtera” or “Dear.” If you know the recipient’s name, use it after the greeting, such as “Selamat sejahtera Tuan/Puan [Name]” or “Dear Mr/Ms [Name].” If you don’t know the name, use “Hiring Manager” or “Recruitment Department at XYZ Company.”
4. Introduce Yourself Briefly and State Your Objective
In the first paragraph, briefly introduce yourself and state your objective. Tell them who you are, your background, and why you’re emailing. For example: “I’m Izzati Ahmad, a fresh graduate from Universiti Malaya with a BSc (Hons) in Business Administration. I’m interested in the Management Trainee position at your company.”
5. Highlight Relevant Skills and Achievements
In the second paragraph, highlight skills and achievements relevant to the job. Explain what you can bring to the company and why you’re a good fit. For example: “I possess strong communication, leadership, and problem-solving skills from my academic projects and internships. At ABC Company, I excelled in marketing campaigns, market research, and data analysis, earning positive feedback.”
6. Close with a Call to Action, Attach Resume and Cover Letter
In the last paragraph, end with a call to action, attach your resume and cover letter, thank them, express enthusiasm, and provide contact details. For example: “Please review my attached resume and cover letter. I’d love to discuss this opportunity further. Feel free to contact me at 012-3456789 or izzati.ahmad@gmail.com. Thanks for your time and attention.”
Ensure your resume and cover letter are in PDF format with clear file names like “Izzati Ahmad Resume.pdf” or “Izzati Ahmad Cover Letter.pdf.”
Here’s an example of the whole email:
[Application] Management Trainee at XYZ Company — Izzati Ahmad
Selamat sejahtera Hiring Manager,
I’m Izzati Ahmad, a fresh graduate from Universiti Malaya with a BSc (Hons) in Business Administration. I’m interested in the Management Trainee position at your company.
I possess strong communication, leadership, and problem-solving skills from my academic projects and internships. At ABC Company, I excelled in marketing campaigns, market research, and data analysis, earning positive feedback.
Please review my attached resume and cover letter. I’d love to discuss this opportunity further. Feel free to contact me at 012-3456789 or izzati.ahmad@gmail.com. Thanks for your time and attention.
Sincerely, Izzati Ahmad